Terms and Conditions

Bookings

East Africa Road Trip Safaris Ltd. are flexible to accept bookings at any time, provided we still have seats available in our jeeps. Bookings are a high priority and we respond quickly to booking inquiries. Bookings can be made directly to East Africa Road Trip Safaris Ltd. via e-mail at our email address: info@eastafricaroadtripsafaris.com. You can make an online inquiry and complete a booking form on our website.

Booking Terms and Conditions

* Bookings and confirmation should be made as early as possible. To ensure your space(s) in our jeeps and lodging accommodations, book your safari at least 90 days in advance. To ensure private campsites, bookings should be made 120 days in advance and for budget camping safaris bookings should be made at least 21 days in advance. During the slow season we accept bookings at any time.

* Details such as diet requirements and specific food allergies should be communicated clearly at the time of booking.

* Please make sure to let East Africa Road Trip Safaris Ltd. know prior to your safari if you will be having any special events such as birthdays, anniversaries, or if you are on your on your honeymoon while on your safari.

Our Payment Policy

• 20% Deposit is required to confirm a booking,
• The final payment of 80% will be due one month before you arrive so we have enough time to get all the park permits, vouchers and GRR permits for your trip to go smoothly.
• Should the booking be done with less than 30 days before arrival full payment is required to confirm the booking

Cancellation Policy:

Cancellations must be received in writing by emailing us at. All suppliers charge cancellation fees, which they in turn pass on to us. Therefore, reservations that are cancelled reduced in length of stay or in number of people, are subject to cancellation fees.

If you must cancel before your trip, your money will be returned, less the cancellation fees (below).
Following is the scale for cancellation charges:

• 20% (of the total cost of the trip) if made more than 60 days or more   prior to arrival date of which your tour was going to start.
• 50% (of the total cost of the trip) if cancelled between 31 and 60 days prior to arrival date of which your tour was going to start.
• 75% (of the total cost of the trip) if cancelled between 15 and 30 days prior to arrival date of which your tour was going to start.
• 100% (the total cost of the trip) if cancelled 14 days prior to arrival date of which your tour was going to start.

Amendment

All amendments should be made within 14 days after your confirmed booking date.

Visa and Passport

Our clients are responsible for attaining their own passports and visas. Visa’s can be attained prior to leaving your country or upon arrival at all Tanzanian international airports or at border crossings.

Guests with Disabilities and Physical Challenges

If there is a physical challenge East Africa Road Trip Safaris Ltd. should know about, please share this information in advance explaining the nature of the disability special treatment and care is a high priority and East Africa Road Trip Safaris Ltd. accommodates guests with various disabilities on safaris, but there are some limitations. East Africa Road Trip Safaris Ltd. jeeps are not equipped with a lift for wheelchair bound guests. We also do not have wheelchairs, so guests who need them will need to travel with the ambulatory equipment they bring with them.